How to Create a Pollination Contract
This article is part of our complete guide to Starting Beekeeping in South Africa.
Pollination contracts provide clarity and protection for both beekeepers and farmers.
A written agreement ensures that expectations around payment, timing, hive strength, and responsibilities are understood before hives are placed in an orchard or crop field.
In South Africa, where high-value crops like macadamias, avocados, and citrus depend on pollination, a clear contract is essential.
Why a Pollination Contract Is Important
- Reduces disputes over fees, damage, or hive loss
- Sets clear expectations for both parties
- Helps with insurance and compliance if claims arise
What to Include in a Pollination Agreement
1. Parties to the Contract
- Full names, addresses, and ID numbers or business details of the farmer and beekeeper
- Contact numbers and preferred method of communication
2. Location Details
- Exact GPS coordinates or physical address of the crop location
- Type of crop and number of hectares to be pollinated
3. Number of Hives
- How many hives will be placed
- Hive strength: minimum frames of brood and bees per hive
4. Delivery and Removal Schedule
- Start and end dates
- Agreed notice period for early removal
- Night-time placement (to avoid heat and bee stress)
5. Access to Site
- Who provides access
- Road conditions and security requirements
- Water availability near the hives
6. Payment Terms
- Price per hive or per hectare
- Total fee and payment schedule (e.g. 50% upfront, 50% on removal)
- Penalties for hive tampering or theft
7. Responsibilities of the Farmer
- No spraying of pesticides while bees are active
- Protecting hives from fire, theft, or disturbance
- Immediate reporting of problems
8. Responsibilities of the Beekeeper
- Supplying strong, disease-free hives
- Checking hive condition during the contract period
- Removing hives on time
9. Insurance and Liability
- Who is liable for theft or accidental damage
- Optional: detail any insurance coverage held by either party
10. Termination Clause
- Grounds for ending the contract early
- Compensation if hives are damaged or removed without notice
11. Signature Section
- Signed and dated by both parties
- Witness signatures (optional but recommended)
Tips for Success
- Use plain language and avoid legal jargon
- Keep a signed copy for both parties
- Review the contract before each new season
Final Thoughts
A pollination contract helps you build long-term, professional relationships with farmers.
Whether you manage 10 or 100 hives, having a clear agreement improves trust, reduces risk, and ensures that your bees and your business are protected.